Administrative Assistant

Our company remains guided by its experience and ability to create long-term value in strategically focused markets. We continue to attract the best talent in the industry and remain focused on growing our organization with talented professionals along with our assets. Westminster is stronger than ever, and we stand poised for continued growth with our valued partners. Our mission is to go above and beyond to build thriving communities and exceptional experiences for our residents, guests, tenants, and teams. Our values represent what we strive to achieve every day. Every decision we have to make is guided by the "4 Be's". Be best in class. Be Solution-Oriented. Be Accountable. Be caring.

 

How does Westminster supports its team members? Each eligible team member has the opportunity to:

• $2k relocation bonus
• Live on-site and take advantage of our employee apartment discount
• Medical, Dental, Vision plans with no wait period-eligibility starts 1st of the month following employment
• Receive $1k in contributions to the HSA medical plan for each employee who enrolls
• Obtain assistance for student loans as well as tuition reimbursement
• 401k Match-50% of the first 6%
• Short-Term and Long-Term Disability
• Life Insurance
• Paid Time Off and more!

 

Position Summary:
 

Provide administrative support to the Property Management team. This position involves the coordination of meetings and conferences, working on special projects; also answers all phone lines and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload.

 

Responsibilities:
 

· Provide direct support and customer service to tenants and employees.

· Manage calendar: schedule and coordinate complex activities, such as meetings, appointments, and travel arrangements.

· Organize and prioritize large volumes of information and phone calls for department and respond promptly to requests for information.

· Appropriately direct incoming calls and emails to necessary staff based on level of importance.

· Answer incoming calls in a cheerful and professional manner.

· Prepare and coordinate mail, faxes, and express packages.

· Perform data entry and scans documents.

· Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software

· Manage and coordinate the filing and storage system.

· Maintain office supply/stock levels for running daily office operations.

 

Qualifications:

• Proactive and extremely organized
• 2-4 years minimum experience as an Administrative Assistant is required
• Ability to multi-task and prioritize responsibilities in a fast-paced environment
• Strong attention to detail
• Highly proficient in using MS Office suite including PowerPoint and Excel and the Internet to perform daily office tasks
• Working knowledge of principles and practices of office
• Ability to follow procedures and written and oral directives effectively
• Exceptional written and oral communication
• Personable and energetic, with a great phone presence
• Ability to self-direct and recognize needs of the office and staff as they arise

 

Requirements:
 

· Bachelor’s degree is preferred

· 2+ years of hands on administrative support experience

· Proficiency in MS Word, MS Excel, and MS Outlook a must

· Knowledge of operating standard office equipment

· Excellent communication skills – written and verbal

· Ability to prioritize projects and strong problem-solving skills

· Good research skills and attention to detail

· Strong closing techniques

 

 

We're an equal opportunity at will employer, an equal housing provider, and we do not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.