Vivage - Business Office Manager - Clear Creek
Business Office Manager
Are you an individual who takes responsibility and follows through on details?
Do you like to collaborate and work as part of a team?
Are you naturally good at making connections with people?
Does managing multiple priorities excite you?
At Vivage, we’re recognized as a national leader driving high quality service for our residents, their
families and our employees. "Vivage” means "celebrating aging” inspiring our focus to create innovative
and customer-driven models filled with personalized and meaningful living experiences. We are a senior
healthcare company servicing 30 facilities in the Colorado area.
We are a solution driven company which provides right care….. right place…..right time. Our Mission,
Vision and Pillars of Commitment have come from our collective personal awareness and professional
dedication to the importance of each person we serve, each employee we work with, and each business
partner we have. At Vivage, we bridge today’s healthcare opportunities with innovative strategies and
solutions.
Engaging Culture ~ Competitive Pay ~ Growth Opportunities ~ Great Benefits ~ Family Environment ~ Payactiv
OVERVIEW OF THE ROLE:
The primary responsibility of your job position is to direct the overall administrative activities following current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are entrusted to assure that proper administrative procedures are maintained at all times.
KEY RESPONSIBILITIES:
Billing and Collections: 30% time
Prepare financial and statistical reports, as directed
Prepare and mail monthly statements timely
Maintain electronic and hard copy billing records for all payer sources
Maintain Medicaid billing records for 5615’s - alphabetically, by year
Monitor and collect Accounts Receivables reporting delinquent accounts to the Nursing Home Administrator
Maintain and reconcile census daily and monthly in software
Record payments received to appropriate cash receipt journals
Post payments received to appropriate resident’s accounts
Prepare and mail monthly statements timely
Reconcile bank statements monthly
Close AR software in accordance to Vivage time frame
Prepare financial and statistical reports, as directed
Oversight of Business Office document archives
Submit claims for all payer types accurately and timely in accordance to Vivage policy/protocol, and in compliance with all state and federal regulations
Implement written Vivage Policies and Procedures that govern the accounting functions of the facility
Participate in daily/weekly/monthly triple check process for Medicare and Managed Care resident claims
Medicaid Applications: 25% time
Oversight work with technicians
Monitor and track Medicaid Pending applications and re-determinations, assisting residents and families
Resident Trust Oversight: 20% time
Provide oversight of Resident Trust account per regulations and company policy
Provide each resident with a quarterly accounting of funds managed by the facility
Comply with all State and Federal regulations
Oversight of business office document archive
Collaborative: 25% time
Direct and coordinate the functions and activities of the business office
Involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances
Communicates effectively with facility staff and department supervisors
Works well with families, residents, peers and staff
Perform all other duties as assigned
SKILLS AND KNOWLEDGE:
Google and Microsoft operating platforms
Laws, regulations, and guidelines pertaining to hospital and nursing facility administrative procedures; Medicare, Medicaid and insurance processes
EDUCATION AND EXPERIENCE:
Must possess, as a minimum, a high school diploma (Associates Degree in Business Administration preferred)
At least 1-3 years’ experience of nursing home business office functions; bookkeeping, basic accounting functions and bank reconciliations (industry experience preferred)
Vivage is an Equal Opportunity Employer
Other details
- Pay Type Hourly
- Employment Indicator Regular
- Min Hiring Rate $25.94
- Max Hiring Rate $32.00
- Required Education High School
- Clear Creek, 7481 Knox Pl, Westminster, Colorado, United States of America