Human Resources Generalist & Assistant Bookkeeper

Oklahoma, City, OK 2041 NW 7TH ST 73106, 2041 NW 7TH ST, Oklahoma City, Oklahoma, United States of America Req #22639
Wednesday, September 28, 2022

The Salvation Army, an internationally recognized non-profit, faith-based organization, has a job opening for Human Resources Manager/Assistant Bookkeeper.

 

Job Summary

Manages and provides guidance to the Administrator, managers and employees with human resources related issues. Understand and interpret policies, procedures and guidance on HR laws including, but not limited to: FMLA, ADA, FLSA, worker’s compensation, etc. Knowledge of general practices and procedures of payroll processing. Performs specialized clerical and bookkeeping tasks in the recording and the maintenance of precise fiscal records and financial data; prepares and maintains financial records in an accurate, complete, and timely manner ensuring the integrity, security and accountability of the financial records in accordance with established Salvation Army policies, procedures, and state and federal laws.

 

Human Resources

Manages and provides guidance on human resources functions for the Adult Rehabilitation Center including, but not limited to: recruitment, staffing, new hire orientation, employee benefits, employee relations, disciplinary issues, investigations of policy/rule violations, interpretation of policies and procedures, guidance on HR laws including, but not limited to: FMLA, ADA, FLSA, worker’s compensation, etc.

 

Provides guidance and recommendations related to various employee relations issues including recruiting, compensation, performance appraisals, disciplinary actions, and terminations related to policies and procedures. 

 

Responsible for full employee life cycle documentation, ensuring accuracy, completion and file maintenance according to company policies and federal, state and local compliance including but not limited to: recruitment, onboarding, new hire, performance management, annual reviews, employee discipline, leave of absence, off-boarding and termination.

 

Investigates and obtains proper documentation for related disciplinary issues; acquires all other pertinent documents including but not limited to: videos, pictures or other relevant materials; provides recommendations to management personnel regarding the suggested disciplinary actions to take considering the results of the investigation and potential previous rule or policy violations. 

 

Manages the Center’s FMLA, ADA and Worker’s Compensation issues and ensure that appropriate documentation is acquired on a timely basis; reviews forms for accuracy and/or completeness and follow up with employee as needed; ensures that employees returning to work with medical limitations work within their medical limitations.

 

Responsible for maintaining files with medical information which includes, but is not limited to: FMLA, Worker’s Compensation, ADA, or other medical information in accordance with established Salvation Army policies and procedures along with federal, state, and local guidelines and regulations.

 

Responsible for reporting FMLA, Worker’s Compensation, ADA and other leaves to ARC Command for proper documentation in the Human Resources Information System.

 

Tracks and monitors employee benefit eligibility throughout the Center; serves as liaison to the ARC Command regarding insurance coverage; notifies the ARC Command when to add, change, or terminate insurance coverage.

 

Works with the Administrator and the ARC Command in communicating various HR information to employees; prepares, types and/or photocopies information for distribution regarding various HR issues including, but not limited to: benefits, compensation, job changes, policy and or rule changes, etc.

 

Responsible for proper maintenance of Human Resources Information Systems for all employees including but not limited to: new hires, employee status changes, compensation adjustments, personnel changes, profile updates, and terminations.

 

Provide benefit enrollment packet to all new hires and assist all employees, as needed, with benefit election process in the Human Resources Information System.

 

Reconciles benefits deductions and balance to General Ledger; Communicates and coordinates the annual Benefit Open Enrollment process for the Center.

 

Reviews time and attendance and informs management of areas of concern.

 

Reviews bi-weekly payroll register for accuracy and corrections; troubleshoots various payroll related issues; responds to employee and management questions regarding payroll issues.

 

Creates and submits to ARC Command request for New Hires, Promotions, Position Changes, Rate Changes, Leave of Absence and Terminations in the TSAMM program. 

 

Responsible for filing and maintaining all payroll and human resources information in accordance with established company policies and procedures along with federal, state and local guidelines and regulations.

 

Serves as a liaison between the Center and the ARC Command regarding human resources and payroll related issues.

 

Maintains strict confidentiality of all human resources issues including but not limited to: human resources correspondence, conversations, and payroll records. 

 

Assistant Bookkeeper:

Reviews, checks, and verifies store and auction reports for accuracy and completion; ensures that the deposit matches totals on store reports; checks all bank card deposits, cash deposits, “Z” counts, voids, and similar activities to ensure that all store reports are verified and in compliance with standard operating procedures.

 

Processes daily sales information through the appropriate software including integration of information into Great Plains Accounting.

 

Ensures timely submission of daily sales report to management personnel upon request.

 

Communicates the cash register policies and procedures to ensure accurate and current information for distribution to store personnel in a timely manner.

 

Troubleshoots problems with the cash register system and helps with Accounting/Cash Register support.

 

Attends weekly store managers meeting; Train store managers and store personnel of proper policy and procedures for Cash Register Sales, and Deposits.

 

Processes the following financial documents: invoices, billings, purchase orders, requisitions, vouchers, checks, check request, tax reports, payments and/or deposits, reviews and verifies the same for accuracy and completeness.

 

Receives, records, and verifies cash receipts and deposits; prepares daily tabulations and reports of cash receipts; distributes receipts to proper funds; makes daily entries into cash receipts ledger. 

 

Applies accurate code numbers to financial documents and batches totals; keypunches information into the computer to generate checks, invoices, reports, spreadsheets, and financial documents.

 

Researches and reconciles accounts to ensure financial documents, correspondence, invoices, payments, spreadsheets, and other documents are accurate; resolves accounting problems with outside contacts.

 

Assists in preparing correspondence regarding the status of accounts and responds to account inquiries; ensures all correspondence is prepared in a professional and tactful manner.

 

Assists in maintaining accurate and complete files of accounts, statistics, billings, invoices, minute book, and donor/client files; develops and maintains departmental files; prepares a spreadsheet for recording expenditures and approvals. 

 

Assists in preparing requisitions for property repairs and furnishings; completes paperwork for property insurance and accident reports; maintains accurate and up-to-date records, tags, and titles for all center vehicles. 

 

Assists in processing food stamps that must be paid to vendors; prepares and verifies the number of food stamps needed for the invoices.

 

Assists in compiling data and generates departmental reports and inventory records; monitors incoming reports to ensure accuracy and completeness before processing the same.   

 

Assists in maintaining the petty cash.

 

Assists with collecting, counting, recording and depositing vending machine revenues.

 

Assists in performing audit checks of cash registers in stores; ensures that the cash in the register balances with daily sales tapes.

 

 

Knowledge, Skills, and Abilities

Ability to prepare and maintain human resources records in an accurate, complete, and timely manner. Ability to interpret and enforce departmental policies and procedures in a tactful and courteous manner. Ability to compose and type correspondence in an accurate and timely manner. Knowledge of human resources practices and procedures. Knowledge of standard record keeping practices and procedures. Knowledge of the practices and procedures of basic accounting and/or bookkeeping. Knowledge of general office practices and procedures. Knowledge of computer spreadsheet software and word processing software. Knowledge, skills and ability to successfully communicate, both verbally and in writing, in the English language. Knowledge of the practices and procedures of basic payroll processing.

 

Ability to read and comprehend manuals and written instructions. Ability to maintain the confidential nature of related information. Ability to alphabetize, organize, and maintain various files. Ability to process financial and other documents in compliance with established policies and procedures.

 

Education and Experience

Two year degree in Human Resources, Business, or related field from an accredited school, and Five years’ experience working in the human resource field, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities; AND two to five years of progressively responsible experience in a general office environment with accounting, general payroll experience and/or bookkeeping responsibilities; OR any equivalent combination of training and experience which provides the required knowledge, skills, and abilities. 

 

Licenses and Certifications

Valid State Driver’s License

PHR, SPHR, SHRM-CP, CEBS, CCP and/or CBP preferred.

 

Physical Requirements and Working Conditions

Ability to meet attendance requirements. Ability to perform mathematical calculations. Ability to perform routine and complex mathematical computations repeatedly, rapidly and accurately. Ability to successfully meet tight deadlines. Ability to type and keypunch information into a computer. Ability to sort and file documents alphabetically and numerically. Ability to operate general office equipment including a telephone, typewriter, computer and adding machine. Ability to efficiently, effectively, and successfully work on multiple projects at the same time.

 

Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.

 

Moderate physical effort required associated with sitting, walking, standing, lifting, bending, reaching, twisting, pushing, pulling, typing, 75% to 100% of work time,

 

Work is performed in a normal office environment where there are little, or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

 

Work involves traveling to various locations in assigned area where there may be physical discomforts associated with travel.

 

Additional Information

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

 

To apply, please select the “Apply Now” icon at the bottom of this posting.

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

 

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.

We appreciate your interest in employment opportunities with The Salvation Army!

Other details

  • Job Family ARC-NON-EXEMPT
  • Job Function Human Resources
  • Pay Type Hourly
  • Max Hiring Rate $17.00
Location on Google Maps
  • Oklahoma, City, OK 2041 NW 7TH ST 73106, 2041 NW 7TH ST, Oklahoma City, Oklahoma, United States of America