Administrative Assistant

We offer great benefits and career advancement 

About the company

The Budd Group is a leading facilities services company, delivering high-quality janitorial, maintenance, and landscaping services to clients throughout the Southeast. With a long-standing tradition of hard work, integrity, and excellent customer service, our private family-owned company has enhanced the beauty, efficiency, and cleanliness of facilities and institutions for over 60 years.

We are dirt under our nails leaders, visionaries in facilities services implementing cutting-edge technology focused on keeping our employees safe & happy, and continually surpassing our customers' expectations with the proactive thinking of our diverse teams. We are great people delivering great experiences to customers and each other. Should you be in the Budd work family?

The Budd Group is looking for a tenacious and tech-savvy individual to support our regional executive team in the Raleigh area! The right candidate will be able to handle time-sensitive tasks and operate in a fast-paced environment. 

Title: Shared Services Coordinator (Administrative Focus)

Location: Raleigh, NC Branch Office 

Hours: 8 AM - 5 PM (some flexibility required) 

Position Responsibilities:

The Shared Services Coordinator is responsible for the following tasks:

• Assist in the support of Regional Executives through the following: 

• Editing presentations, scopes of work, quotes, and proposals 

• Organizing customer events on a local level 

• Lead generation for local and regional sales efforts 

• Maintaining a warm and friendly environment in our front office.

• Help troubleshoot and manage technical issues as they arise

• Greet visitors who come to our Raleigh office in a warm and friendly manner.

• Is the first in line to answer and route office phone calls.

• Assist current employees in logging into company apps/portals such as our social media platform, pay stub portal, or employee portal. 

• Process Wage verifications, Print Pay stubs, and other tasks as needed for current employees.

• Manage office supply levels and make orders with the company Staples account. 

• Maintain Room Reservation calendar for our office Training Room and Conference room

• Will also be responsible to be the backup for the Shared Services Coordinator focused on Recruiting as well as the Shared Services Coordinator focused on Staffing coordination when they are out.

Required: 

• Bachelor’s Degree or related experience in the following areas (Technology, Exec Assistant, Project Management) 

• Knowledge of business office operations—filing and administrative clerical operations.

• Proficient in Google and Microsoft products among other software applications

• Must have project management experience

• Ability to read, interpret and modify documents as assigned 

• Ability to communicate effectively both orally and in writing with employees and customers in a professional manner 

• Ability to deal with problems that may arise in day-to-day operations and prioritize tasks.