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PLANNING & DEVELOPMENT ADMINISTRATOR (Executive Assistant)

Tribal, 2 Kwaaypaay Court, El Cajon, California, United States of America Req #13027
Thursday, November 17, 2022
The ancestors of the Sycuan Band of the Kumeyaay Nation existed many centuries ago as a community of people…a Tribe living together, farming, hunting and fishing to survive.

Much has changed since that time.  Today the Sycuan Tribe governs its Reservation, owns and operates a Casino and a Golf Resort, and owns a number of other business ventures in the San Diego Region.   

One attribute that remains unchanged, however, is Sycuan's sense of community.  Sycuan is more than just a business.  Sycuan is a community of people working together toward a common goal.  Whether you work in our state-of-the-art  Casino, our beautiful Resort, or become a staff member in our Tribal Government division, you will be part of the Sycuan family.

Job Purpose:

To provide executive support to the Director, and direction and support to consultants. Actively conducts entry-level projects and manages project reporting systems. Prepares preliminary budgets for the department and capital projects, while continuously reviewing expenditure reports. Prepares reports and correspondence as needed to ensure the department’s success.
 

Job Duties and Responsibilities:

(Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time)

  • Leads and assists project management teams by reviewing project management plans and documents as assigned, directing and guiding project management teams as needed, preparing stakeholder reports and related correspondence, coordinating and assisting in the consultant and contractor procurement Process, briefing Department Director on risks and discrepancies; developing, implementing and maintaining computerized record of finished ‘as built’ work for Sycuan infrastructure and capital projects, and acting as a liaison between the Tribal Council, Planning and Development Director, Consultants, Chief Administrative Officer, and appropriate Tribal and Casino Department Directors.
  • Provides managerial and administrative support to the Planning & Development Director by reviewing contracts and proposals for accuracy and completeness and executing corrections as needed. Reviewing and making corrections to incoming and outgoing correspondence and other written material; managing and monitoring the Federal Grants process and reporting requirements, organizing and maintaining department filing systems and archives, composing departmental reports, correspondence and other written material, organizing and scheduling meetings and events, creating meeting and presentation materials; developing and maintaining the annual departmental budget and financial data spreadsheets; collecting, sorting, processing, and distributing department mail, maintaining an adequate stock of department supplies, and recommending and implementing procedural changes as needed.
  • Provides initial customer service by answering incoming calls, greeting visitors and team members in a friendly and courteous manner, screening and directing visitors and callers, answering general inquiries, and scheduling appointments and meetings as requested.
  • Maintains a professional department image by exhibiting excellent written and verbal communication skills; maintaining a professional appearance and demeanor; providing tactful and appropriate responses to executive-level personnel and the Sycuan Tribal Council.


Job Specifications:

Education and Experience:

Essential:

  • Associate's Degree in Business Administration or equivalent experience
  • 5 years executive administration experience
  • Project management experience
  • Budget management experience
  • Report /correspondence preparation

Desirable:

  • Construction experience                                             
  • Supervisory experience
  • Experience managing capital projects

Skills and Knowledge:

Essential:

  • Ability to work in a fast-paced environment and meet deadlines
  • Ability to interact and collaborate effectively with customers, vendors, and team members
  • Ability to provide guidance to project management teams
  • Ability to respond to changing priorities and perform multiple tasks and assignments
  • Ability to research and analyze information and make sound judgments
  • Ability to work independently
  • Excellent organizational skills
  • A high level of detail-orientation
  • Excellent English written composition skills
  • Proficiency in word processing and spreadsheet applications
  • Ability to develop and maintain traditional and electronic filing systems
  • Ability to perform simple mathematical calculations
  • Ability to communicate effectively in the English language
  • Ability to complete forms, documents and written reports
  • Ability to maintain confidentiality
  • Ability to maintain professionalism and composure
  • Ability to appear for work on time
  • Ability to understand and follow verbal directives and written directions
  • Ability to accept constructive criticism

Desirable:

  • Multilingual
  • Proficiency in project management software

Supervisory/Managerial Accountability:

Direct:          None

Indirect:      Contract Labor, Project Management Teams

If you enjoy being part of a community dedicated to creating a memorable guest experience, we invite you to explore career opportunities with Sycuan and join our winning team!

Other details

  • Pay Type Hourly
Location on Google Maps
  • Tribal, 2 Kwaaypaay Court, El Cajon, California, United States of America