Product Coordinator - BAP

Purpose

The Product Coordinator provides support for the business by managing the flow of product from the supplier purchase through receipt of material to the Warehouse. This requires a high level of attention to detail and proactivity to maintain the system and keep product and information continuity.

Areas of Responsibility / Tasks

Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.   

1. Essential Functions

1. The Product Coordinator is responsible for purchase order entry and follow up
2. Relationship building and interaction with suppliers at multiple levels
3. Updating purchase information into ERP system (dates, weights, rail car information and product information) to ensure accurate reporting information needed by Product Managers for product availability decisions.
4. Send Inbound notification and packaging instructions to warehouses
5. Monitor established KPI’s on a daily basis by using the reporting tools in order to proactively identify potential issues with the orders.
6. Communicate with A/P to coordinate payments for Cash in Advance and Cash Against Documents purchases.
7. Assist Accounts Payable with A/P differences.
8. Investigate and process Claims related to Supplier invoices.
9. Maintain proper records of each purchase transaction.
10. Responsible for the setup of new vendors and new grades. 
11. Ensure that all incoming purchased material receives a work order to be completed by the Warehouse for packaging, re-packaging, relabeling and transfers.
12. Manage claim creation, submittal and resolution resulting from non-performance issues by the Warehouses.
13. Responsible for fomenting and maintaining a cohesive team environment in the Product Coordinator team.
14. All other duties as assigned.

2. Back up Support

1. May serve as a back-up to other purchasing team members at the same or above level as needed
2. Participate in backup and load balancing process among members of the Product Coordinator team during period of high workload, vacation, and time off.
3. Enable business continuity by promoting cross training with other members of the team.

3. All other duties as assigned

Supervisory Responsibilities

1. Not Applicable

Competencies; Knowledge, Skills, Abilities (KSA)

To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.           

1. Proven communication and interpersonal skills (verbal and written) and ability to establish relationships and collaborate among other teams
2. Ability to quickly learn, detailed oriented with an ability to prioritize
3. Exposure to E-Commerce preferred              
4. Proficiency in MS Excel, Word and Adobe/Nitro file creation and management
5. Manage and organize time, information and resources effectively using SharePoint and Kira to meet deadlines and respond to requests on a timely basis

Minimum Qualifications/ Education / Experience / Certifications

1. Education:
   1. Bachelor’s degree in Business, Supply Chain or related field preferred. 
   2. Equivalent experience considered in lieu of degree
2. Experience:
   1. 3-5 years of previous experience in a similar role required
   2. Experience with Purchasing, Supply Chain or a related field is highly desired
3. Licenses / Certifications:
   1. Valid driver’s license – required
4. Language:
   1. Proficiency in English required
   2. Bi-Lingual – Spanish or Portuguese is a plus