Grants Compliance Manager

3009 Portland Ave E, Tacoma, WA 98404, USA Req #425
Tuesday, January 17, 2023
The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Close:                       February 14th, 2023

Job Title:                 Grant Compliance Manager
Department:            Grants and Development

Reports To:             Director                   
Hours:                      40HRs/WK – Full Time

Salary:                     Based on Salary Matrix + Benefits*

 

*The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.

Position Summary:       
Under the supervision of the Grants & Development Director and in collaboration with Program Directors and Administration provides technical assistance, grant compliance, and contract monitoring.
Essential Duties and Responsibilities
  1. Researches local, state, and federal Notices of Funding Opportunities (NOFO) to determine potential grant management issues, including projected reporting burden and technical requirements
  2. Analyzes grant agreements and contracts to determine compliance requirements and prepares grant management guidelines according to the requirements of the Grantor.
  3. Works closely with Program Directors to understand programmatic operations and needs; which may include assisting with the development of program Operational Plans (under the guidance of Administration Offices)
  4. Conducts feasibility studies and prepares reports which include program service levels, previous project performance, and relevant program data, to guide the development of new projects.
  5. Ensures Project Managers are fully informed of compliance regulations and procedures so that the grant is properly administered.
  6. Interprets and monitors tribal, local, state and federal laws, regulations and guidelines as they apply to grant management and/or compliance, and updates appropriate Senior Administration Staff.
  7. Provides ongoing and direct assistance to Program Director and staff throughout the lifespan of the grant, from submission to closeout, to ensure compliance with project timeline, budget, and progress reports.
  8. Conducts pre-award grant meetings with necessary participants to review all grant terms, conditions, implementation schedule(s) and requirements.
  9. Facilitates meetings with the Project Manager and any Technical and Training Assistance Providers throughout the grant project period.
  10. Oversees and updates credentials within multiple grant associated systems and grant management portals.
  11. Conduct grant closeout reviews to ensure all project management, budget, and administrative components are complete.
  12. Develops positive working relationships with Grant Program Managers assigned by the Granting Agency.
  13. Identifies areas of growth within tribal departments to build capacity for future grant funding.
  14. Creates a system for the monitoring of existing awards, related reports, and compliance items.
  15. Works closely with Accounting department for grant reporting and budget analysis as needed.
  16. Updates grant writers on project performance throughout the lifespan of the grant.
  17. Performs other duties as assigned.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Qualifications and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience

Bachelor's degree (B. A.) from four-year college or university; and two years of related experience and/or training in grants management or implementation; or equivalent combination of education and experience. Master’s Degree preferred. The work requires knowledge of: laws, regulations, rules, policies, procedures, and methods of governing administration of federal, state grants, cooperative agreements, and awards; grants management processes and techniques consistent with sound business and public administration practices, including accounting knowledge sufficient to perform grant budget tracking. Must demonstrate independent judgment and effective decision-making in the application of a wide variety of laws, policies and procedures and in effective problem-solving. Must be able to communicate clearly and effectively, both orally and in writing to internal staff and external organizations about grant processes and practices.

 

Must demonstrate the following skills/knowledge:

Knowledge of federal and state grant and contract documents, responsibilities, obligations, and performance requirements.

Prior experience in program development and implementation.

Must have experience navigating online tools, systems and/or portals.

Ability to analyze and interpret federal and state laws, requirements, and statutory requirements. 

Must have general and specific technical knowledge of the federal and state fiscal appropriation process, including the granting process. 

Must have a clear understanding of the purpose and meaning of self-determination and self-governance.

 

Language Skills

Ability to read, analyze, and interpret the most complex documents.  Ability to respond effectively to the most sensitive inquiries or complaints.  Ability to write clearly and concisely using original or innovative techniques or style.  Ability to make effective and persuasive arguments and presentations on grant related topics to Directors and Managers.

 

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

 

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

 

Licenses or Certificates

Must submit to and be able to pass a criminal background check prior to employment and periodically throughout employment.

Must maintain a valid and unrestricted Washington State Driver’s License throughout employment.  Must be able to comply with the Tribe’s Vehicle Use Policy.

 

Other Skills and Abilities

This position may be required to telework on either a part time or full time basis depending upon the needs of the department and the organization.  If required to telework, employee agrees to complete the Telework Agreement and abide by the Telework Policy and work expectations.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Requires the ability to operate a typewriter, personal computer, multi-line telephone, calculator, facsimile and photocopier.
  • Requires the ability to read, write, communicate, and interpret information accurately in English.
  • Requires the ability to concentrate and consistently produce accurate work.
  • The employee is regularly required to talk or hear. 
  • The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms.
  • The employee occasionally is required to stand and walk.
Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • Work is performed in an office setting.
  • The noise level in the work environment is usually moderate.
  • There are frequent employee contacts and interruptions during the day.
  • Requires occasional travel using employee’s personal transportation.

 

The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

Indian Preference Employer as Required by Law

 

The undersigned has reviewed this job description and understands and acknowledges that this job description is a complete description of the duties and responsibilities of the position, and further acknowledges that they are able to perform the essential functions and physical demands as required by the position.

 

 

Online Application Tips:

1.         If you are using a MAC, use Safari. If you are using a PC, use Chrome.  

2.         Do not use a mobile cellular device.

3.         Upload additional documents (resume, cover letter, letters of recommendation, tribal documentation, etc.). Please include copies of any required degrees, certificates, training, etc.

4.         Native Hiring Preference – If selecting a native category (native, spouse, descendant), send in the appropriate documentation. If you have any questions about the hiring preference policy or what document to send in, contact us.

5.         Provide 3+ references. We cannot obtain references from direct family members (parents, grandparents, siblings, or children). One reference must be a recent past or present supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, skills/abilities, and attendance.

6.         To add more employment, education, or references, click on the small blue + sign in the upper right corner of the page. 

7.         When entering salaries, use only numbers. Do not use any other characters (such as , . or $).

8.         After you submit your application, you will receive an email confirmation. If you do not receive an email, please call contact Human Resources to confirm receipt.

 

If you have any questions about the online application, please call (253) 573-7863

or email jobs@puyalluptribe-nsn.gov.

Native American preference applies and job placements are given on a competitive basis, using job related factors.  Because of the large number of applications received and limited job positions, your application will not guarantee employment.

Other details

  • Pay Type Hourly
Location on Google Maps
  • 3009 Portland Ave E, Tacoma, WA 98404, USA