Legal Word Processing/Document Production

Parker Poe, 1075 Peachtree Street NE, Atlanta, Georgia, United States of America ● Parker Poe, 110 East Court Street, Greenville, South Carolina, United States of America ● Parker Poe, 1221 Main Street, Columbia, South Carolina, United States of America ● Parker Poe, 1400 K Street NW, Suite 1000, DC, District Of Columbia, United States of America ● Parker Poe, 200 Meeting Street, Charleston, South Carolina, United States of America ● Parker Poe, 620 South Tryon Street, Charlotte, North Carolina, United States of America ● Parker Poe, PNC Plaza, Raleigh, North Carolina, United States of America Req #310
Thursday, January 5, 2023
Become part of the Parker Poe team that – for more than a century – has represented many of the Southeast’s largest companies and local governments. We are a tight-knit firm that values the person beyond the lawyer or professional. Because of this, in addition to structured integration efforts, you will find that mentorship, professional development, and internal referrals happen organically. If you want to join a collaborative team providing sophisticated legal services – without losing sight of our calling to give back to our communities – this is the place to be.
We are not utilizing agencies to fill this position.
 

The Legal Data Specialist is a non-exempt administrative position and reports to the Shared Services Manager.  There are no direct reports to this position.
  
The Legal Data Specialist will work a regular schedule as determined by the Shared Services Manager and/or HR.  The typical schedule will consist of 7.5 hours per day equating to 37.5 hours per week. Additional hours (including overtime) will be required on occasion.
 
This position can sit in any of our office locations. 
 
Primary Duties and Responsibilities
Type, record, edit, store, and revise data for various correspondence
Generate reports, forms, statistical tables, presentations, spreadsheets, etc.
Scan, convert and format correspondence using appropriate software
Transcribe variety of correspondence (reports, letters, memos, notes, deposition summaries, interrogatories, requests for production, etc.)
Convert various file types to/from each other (i.e., WordPerfect, Adobe PDF, .tiff files, Word, Excel, PowerPoint)
Create merge documents for letters, mail merge, name tags/badges, etc.
Auto generate Table of Contents, Table of Authorities and document comparisons
Troubleshoot documents applying existing knowledge
Operate various word processing equipment (i.e., scanners, etc.)
Provide attorneys with clerical support (i.e., time entry, transcribe voicemails, typing, sending emails with attachments, printing, create folder and CD/DVD labels, envelopes, and mailing labels, copying and faxing documents as well as perform data entry and burn CDs/DVDs)
Maintain off-site storage files database and index file boxes
Interpret a variety of instructions in written, oral, diagram or other form and produce quality work product
Participate in continuous training to gain knowledge of new equipment and software used to produce work product
Comply with department policies and procedures
Ability to carry out additional duties as assigned by manager 

Requirements
High School diploma/GED with one year related experience, technical certification or college degree preferred
Minimum 1 year legal industry word processing or administrative experience
Expert knowledge of Microsoft Word and Microsoft Excel (e.g., advanced formulas, pivot/summary tables, etc.)
Intermediate knowledge of Microsoft PowerPoint
Ability to type 75 wpm
Expert knowledge of reference tools (i.e., The Chicago Manual of Style, etc.)
Excellent command of English language, including grammar, usage and punctuation
Experience with dictation software
Time/billing software and CRM (client relationship database) knowledge 
Ability to work under tight deadlines managing multiple tasks simultaneously
Advanced formatting competency required
Excellent oral/written communication skills and time management/organizational skills
Ability to respond to frequent, high demands in a professional and courteous manner
Self disciplined with strong work ethic; motivated to seek out opportunities and conquer challenges; and work well with little/no supervision
Ability to thrive in a fast-paced, team environment working toward common objective
Willingness to work outside of scheduled hours, including weekends, to meet deadlines as necessary
Parker Poe is an Equal Opportunity Employer and makes recruitment, employment, promotional and all other personnel decisions without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law.
Location on Google Maps
  • Parker Poe, 1075 Peachtree Street NE, Atlanta, Georgia, United States of America
  • Parker Poe, 110 East Court Street, Greenville, South Carolina, United States of America
  • Parker Poe, 1221 Main Street, Columbia, South Carolina, United States of America
  • Parker Poe, 1400 K Street NW, Suite 1000, DC, District Of Columbia, United States of America
  • Parker Poe, 200 Meeting Street, Charleston, South Carolina, United States of America
  • Parker Poe, 620 South Tryon Street, Charlotte, North Carolina, United States of America
  • Parker Poe, PNC Plaza, Raleigh, North Carolina, United States of America