Accounts Receivable (A/R) Specialist

Seeking an Accounts Receivable (AR) Specialist to provide professional accounting functions for all phases of AR and billing, including daily functional tasks.  Process client deposits/receipts via checks and electronically and handle verbal and written communication with Oceanit project managers for multiple complex projects.  Ensure accurate and timely creation and updating of client billing and accounting records in order to accelerate client payments.  Maintain and file client billing backup documentation.  Provide excellent customer service in assisting project managers, colleagues, and senior via face-to-face, telephone, video conference interactions or written email or letter communications. 
 
Oceanit is a Mind to Market company that develops innovative solutions from fundamental science and engineering to deliver technologies and solutions that make the world a better place. Since our founding in Hawai’i in 1985, Oceanit’s projects and products have addressed problems in diverse global markets such as energy, aerospace, healthcare, software & artificial intelligence, coastal & environmental engineering, optics & sensors, and more.

•  Set up proposals in ERP system.
• Review contract billing terms: setup projects/contracts in ERP., setup Billing Rate Table.
• Prepare client billings accurately as scheduled for the performance periods in accordance with client regulations, ensuring appropriate review and approvals to enable a quick turnaround in payments.
• Reconcile billing report with expense reports for submission to client portal (online invoice submission).
• Review unbilled WIP balances to determine if billing can occur and whether any unbilled balances should be written off as bad debt expense.
• Review internal AR reports and AR Aging to ensure outstanding invoice balances are collected as necessary; follow up with the project managers.
• Handle all verbal and written communications with project managers in reference to outstanding accounts and resolving client billing/receipts issues.
• Post cash receipts daily and reconcile monthly cash receipt postings.
• Train new hires on Oceanit AR processes; maintain/update job aids and instructions.
• Check Accounts Receivable email account and take appropriate action.
• Manage and maintain AR files electronically or via hardcopy to send or retrieve completed files to/from offsite storage in accordance with Oceanit retention schedule.
• Review timesheet approvals and follow up with managers.
• Assist with quarterly and annual filing report to federal agencies [Defense Contract Audit Agency (DCAA), Department of Defense (DOD), Department of Energy (DOE), etc.]
• Participate in ERP AR module software testing, evaluation, and process improvements. 
• Perform other related duties as assigned. 

THE EXPERTISE WE’RE LOOKING FOR

• Two (2) years of AR, billing, or accounting experience, and two (2) years of college education, vocational school, or Associates Degree in the area of Accounting or Business Administration, orA combination of two years of AR, billing, or accounting experience and college education, vocational school, or associates degree in the area of Accounting or Business Administration.
• Two (2) years of Customer Service experience.
• Experience with Federal government contracts and Federal Acquisition Regulations (FARs), a plus.
• Knowledge in manufacturing and inventory, preferred.
• Office administration skills, including Microsoft 365, MS-office suite; Outlook required.