Accounting Technician - Accounts Payable - Finance

JOB SUMMARY

The Accounting Technician - Accounts Payable is responsible for completing various tasks in the Finance Division to include clerical and administrative duties, processing weekly accounts payable; preparing journals; reconciling department credit cards, verifying daily cash collections and assisting department staff. 

 

ESSENTIAL JOB FUNCTIONS:

• Ensures accuracy of department invoices. Verifying purchase order; vendor information; invoice number, accounting and budget dates; and payment amount.
• Approves invoices for payment.
• Processes weekly accounts payable for check, wire and credit card payments.
• Assists and trains departmental staff on entering invoices in the Oracle system.
• Assists in maintaining vendor records to ensure payments are made according to their W-9. Such as 1099 reportable.
• Prepares monthly State sales tax forms.
• Prepares yearly vendor 1099 forms.
• Processes Unclaimed Property.
• Verifies departmental daily cash collections received.
• Prepares cash deposits and processes remote check deposits.
• Issues customer refunds including credit card transactions.
• Assists with journaling daily cash receipts including accruals to the general ledger.
• Assists in maintaining spreadsheets for accounts payable performance measures.
• Researches and resolves billing issues.
• Reconciles Town credit cards, verifying properly coded and attached receipt documentation.
• Participates in the year-end audit by assisting the auditor in gathering required work papers and other documentation.
• Performs other related assigned duties.

 

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Associate degree in Business and/or Accounting and three (3) years related work experience;
• Or equivalent combination of education and experience.

To deliver superior performance in a manner that is distinctive and impactful to each person served and that establishes a standard for quality that endures for generations.

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