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Staffing Coordinator

1500 Portland Ave, Rochester, NY 14621, USA Req #1485
Monday, March 13, 2023

Staffing Coordinator

Join us in caring for the most important people on Earth. We reward hard – working and caring professionals with competitive pay, great benefits and career growth opportunities.

St. Ann’s Community is currently looking for a Staffing Coordinator for the Nursing Administration department located on the Irondequoit Campus. The primary purpose of this position is to adequately meet the staffing requirements of each unit within St. Ann ’s Community.

St. Ann’s Community Offers:

  • Full time hours
  • Competitive Wages
  • Tuition Reimbursement and Scholarship Opportunities
  • Dental, Health & Vision
  • 403(b) Retirement Plan

Job Description:

  • Schedules staff to meet established staffing requirements throughout St. Ann’s Home for Supervisors, floor staff, floats and per diem staff.  Notifies the Manager of Nursing Services (or designee) of any absences.


  • Assists Managers of Nursing Services, Nursing Care Coordinators and Supervisors to fill vacancies by contacting all Per Diem, Regular staff and agencies to meet minimum staffing requirements as needed.


  • Updates Managers of Nursing Services and Nursing Care Coordinators of any call-ins.


  • Records scheduled weekend make-up assignments for the following weekend as scheduled by Managers of Nursing Services.


  • Informs Nursing Supervisor of call-ins and staffing concerns daily.


  • Maintains tracking sheet of all nursing staff who have been called to fill vacancies.


  • Assists in the completion of E-Time Nursing staff as assigned (Per Diem, Nursing Supervisors).


  • Coordinates scheduling of paid time off in collaboration with Managers of Nursing Services.


  • Revise list of requests from nurse manager regarding change, shift/position and other staffing needs.


  • Maintains and circulates updated telephone listing.


  • Tracks and reports agency usage.


  • Monitors Nursing License/Registration renewals.


  • Orders and distributes uniforms.


  • Maintains Nursing staff records.


  • Assists in various data entry assignments and provides computer reports as requested.


  • Assists in answering phones and taking messages. 


  • Covers the responsibilities of Nursing Administrative Secretary during periods of absence.


  • Prepares folders for new orientees.


  • Complete data for days on the Daily Actual 24hr. staffing report.


Candidate Requirements:

  • High school diploma or general education degree (GED) with minimum of two years staff scheduling experience.  
  • Must be computer literate.


Join us in Caring for the Most Important People on Earth.


The employment policy of St. Ann’s Community is to provide equal opportunity to all persons.  Our company, therefore, has made a commitment to equal employment opportunity through a positive and continuing Affirmative Action Program. No employee or applicant for employment will be discriminated against because of race, color, religion, sex, national origin, age, disability, veteran status or any other Federal or State legally-protected classes.

Other details

  • Pay Type Hourly
  • Required Education Equivalent Experience