Register in Probate-Courts
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Register in Probate - Combined Court Operations
Annual Salary: $105,393 - $137,009
Closing Date: November 22, 2022
Job Summary: The Register in Probate facilitates the work of the Probate Court by performing statutorily assigned duties contained in ss. 851.72 and 851.73. The purpose of this position is to act as the Register in Probate/Acting Circuit Court Commissioner in accordance with Supreme Court Rules Ch 75 and supervise the Register in Probate office functions. This is s full-time position responsible for overseeing the Probate Division.
Essential Duties and Responsibilities:
- Administers the Probate Court Office pursuant to Wisconsin Statues. Functions as an acting court commissioner presiding in probate cases when necessary. Administers informal Probate Estates as court official. Review all informal probate documentation.
- Presides at hearings in informal cases as Registrar. Presides (acts as backup) as Acting Circuit Court Commissioner in absence of the Probate Court Commissioner.
- Receives, processes and files a variety of court related and other legal documents. Prepares necessary orders, schedules hearings, and other processes in compliance with statutory time limits. Oversees preparation and accurate maintenance of probate court calendars.
- Oversees clerking of formal probate, mental illness, guardianship, protective placement, and conservatorship hearings to insure accurate entries.
- Supervises and trains Deputy Register in Probate. Supervises, trains, monitors, and evaluates probates staff performance. Plans, assigns and supervises the work of probate court staff. Recommends discipline and salary increase. Assigns work and maintains work standards.
- Performs case management duties for all probate cases, including formal probate, guardianship, and mental commitment. Requires data entry into the CCAP case management system pursuant to standardized procedures. Requires appointing GAL/adversary counsel and education
- Confers and dispenses information to staff, Circuit Court Judges, the Director of State Court’s office, the Chief Judge, the District Court Administration, human service agencies, other county departments, and the general public. Works with the Clerk of Circuit Court.
- Protects and preserves all records of the court managing retention pursuant to Supreme Court rules and model record keeping practices. Coordinates annual mailing of notices to guardians and conservators for filing of annual accounts and reports.
- Performs record review and research as requested. Prepares annual report to the Chief Judge regarding Protective Placements. Reviews attorney billings for accuracy. Adheres to and promotes safety as a priority in the workplace. Complies with County HIPAA Policies.
Minimum Education & Years of Experience Required:
- Admitted to practice law, in good standing with the State of Wisconsin Bar Association
Required Skills and Abilities:
- Contact with peers and others involving explanation of information (these contacts may be within or outside department or division), and the gathering of factual information. May include communication of sensitive or confidential information.
- Contact across departments or visions with employees involving persuasion of others, absent formal authority, to conform to a policy interpretation or recommended course of action.
- Frequent external contact to: gather information, answer queries
- External contact involving a requirement to maintain a continuing external working relationship with individuals, or organizations.
- External contact involving the initiation and maintenance of relationships that can have a significant effect on the success of the organization.
- Read, write and comprehend simple short correspondence and memos.
- Write routine reports, correspondence, and speak effectively before both internal and external groups.
- Read, Analyze, and interpret business manuals, technical procedures and/or government regulations.
- Read, Analyze, and interpret scientific and technical journals, financial reports or legal documents.
- Prepare and/or present written communications that pertain to controversial and complex topics.
- Regularly makes significant decisions and final results, typically affecting the entire department. Available guides or precedents are limited. Has authority over the allocation of resources.
- Work of relatively routine nature. Requires the ability to understand and follow instructions.
- Structured work, following a limited variety of standard practices.
- Generally structured work, following a limited variety of standard practices.
- Generally diversified and moderately difficult work. Requires judgment in the adaptation and interpretation of established practices and procedures to meet problems and situations to which the application is not clearly defined.
- Typically, difficult or complex work. Generally governed by broad instructions and objectives usually involving frequently changing conditions and problems.
- Physical Demands: Standing, Walking, Sitting, Hearing, Talking, Visual, Typing, Writing, Manual Dexterity.
- Non-Physical Demands: Analysis/Reasoning, Communication/Interpretation, Math/Mental Computation, Reading, Sustained Mental Activity (i.e., auditing, problem solving, grant writing and composing reports, etc.), and Writing.
- Environmental Demands: Working Independently, Task Changes, Tedious/Exacting Work, High Volume Public Contact, and Physical Danger.
- Work Schedule: Routine shifts hours. Infrequent overtime, weekend, or shift rotation.
- Demands/Deadlines: High volume and variable work demands and deadlines that impose strain on a routine basis; frequent direct contact with individuals or exposure to highly stressful situation, demands or pressures.
NOTE: This original application is open to permanent residents of the state of Wisconsin at the time of application. In accordance with Section 11, Rule 3 of the Civil Service Rules a non-competitive examination will be held for this position. The non-competitive examination will consist of criteria deemed appropriate by the Director of Human Resources.
APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION
Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.
Effective October 1, 2021, Milwaukee County will require all employees to have completed COVID-19 vaccinations and provide proof of vaccination or have submitted a completed medical or religious exemption and accommodation request. All persons offered a position will be required to provide proof of completed COVID-19 vaccination at time of hire or have submitted a completed medical or religious exemption and accommodation request and been approved for an accommodation prior to hire.
- Job Family 1 - Financial Administration/General Control
- Job Function 2 Professionals
- Pay Type Salary
- Milwaukee County, WI, USA