Contracts Manager - Procurement

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Contracts Manager

Department: Administrative Services

Full-time, Salary

Salary Range: $70,532.80 - $103,230.40/yr

Milwaukee County Procurement Division Overview

The Procurement Division is empowered by Chapter 32 of the Milwaukee County Ordinances to purchase or contract for supplies, materials, equipment and contractual services needed by County departments, agencies and institutions. This authority does not include public works programs, repairs or alterations to buildings, structures, or leases of County-owned real estate and appurtenances which are administered by the Department of Public Works.

Job Summary: Under the direction of the Milwaukee County’s Director of Procurement, the Contracts Manager position is charged with leading and managing all aspects of the Procure to Pay process for assigned departments, inclusive of planning, training, development, negotiation, implementation and oversight of formation of contracts and non-property leases. The objective is to ensure countywide use of best in class contracting methodology, acquisition and universal compliance with statutes.

Essential Duties and Responsibilities

1. Operational Management - Aid in developing a consolidated and standardized countywide contracts program that achieves greater operational efficiency and lowers cost. Develop a hands-on management of Request For Proposal (RFP) solicitation, evaluation, review and award process. Hands-on e-Procurement contract management.
2. Strategic Development - Develop long and short-term goals, objectives and solutions for a large and diverse organization, managing the training and overall professional development of county personnel in best practices, ethics and compliance.
3. Training and Contract Lead - Provide guidance and technical training regarding various contract strategies, regulatory strategies and resource planning. Manage/direct, develop and evaluate complex transactions and act as a lead in the response to disputes and protests.
4. Contract Monitoring - Provide countywide contract development and monitoring, including but not limited to non-compliance/non-performance, renewals and rebids.
5. Process and Procedures - Conduct management studies on contract activities to develop and implement procedural changes, new methods, or automated systems as appropriate to increase, efficiency and cost effectiveness (value); and make recommendations.
6. Compliance - Assist in ensuring compliance with applicable local, state and federal regulations in procurement and contracting activities.
7. Record Management and Retention - Develop a methodology and maintain master files on all contacting agencies.

8. Workflow Compliance - Facilitate risk management, corporation counsel, comptroller functions, CBDP participation, and ordinance compliance and functions related to acquisition and contracting.

9. Other duties as assigned.

Minimum Education & Years of Experience Required

• Current residency within the State of Wisconsin required
• Valid Wisconsin Driver’s License required and must be maintained throughout employment
• High School Diploma or GED required
• One (1) year or more of work experience in Law, Contract Management, Contract Compliance or Procurement required 
• One (1) year or more of work experience in a Supervisory, Management or Project Manager role required
• Advance knowledge of all related computer and software applications such as word processing and spreadsheets required
• Certified Professional Public Buyer (CPPB) certification or equivalent preferred (must be obtained within three (3) years of hire)
• Bachelor’s degree or higher preferred

Additional Knowledge, Skills and Abilities: Collaboration skills, in an environment where no direct authority exists between participants; authoring skills, ability to develop procedural manuals, training curriculum and regulations; training skills, ability to prepare and execute training related to acquisitions and contracting; maintain sensitive or confidential information; maintain a continuing working relationship which can have a significant effect on the success of the organization; significant responsibility for decisions and final results, affecting more than one department; primary work responsibility involves the long-range future including the scope, direction and goals of the organization; knowledge of all related computer and Microsoft Office software applications, such as Outlook, Word and Excel.

Note: This Original Examination is open to current residents of the state of Wisconsin. The selection process will be job related and will consist of one or more of the following: education and experience evaluation; written, oral, or performance tests, or other assessment methods.

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.