Administrative Assistant

Syracuse, NY, USA Req #338
Thursday, September 22, 2022
Founded in 1856, Harris Beach and its subsidiaries provide a full range of legal and professional services for clients across New York state, as well as nationally and internationally. Harris Beach is among the country’s top law firms as ranked by The National Law Journal. Clients include Fortune 100 corporations, privately-held companies, emerging businesses, public sector entities, not-for-profit organizations and individuals. Principal industries Harris Beach represents include education, energy, financial, food and beverage, health care, insurance, manufacturing, medical and life sciences, real estate developers, and state and local governments and authorities. The firm’s more than 200 lawyers practice among offices throughout New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Uniondale, Washington, D.C. and White Plains, as well as in New Haven, Connecticut and Newark, New Jersey.

Location: Syracuse (100% in the office)

Do you have experience working as an Administrative Assistant? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years?

The Immigration attorneys at Harris Beach are in search of a high performing, legal professional with a cooperative, positive, and flexible attitude! You will THRIVE in this role if you have:

  • 2+ years of administrative assistant experience, preferably in business immigration
  • Sound judgment and a sense of accountability for working independently and proactively
  • Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style
  • Proficiency with MS Office, including Word, Outlook, and Excel
  • Excellent client service and listening skills for anticipating needs of clients and attorneys

The Administrative Assistant is responsible for writing and proofreading professional correspondence, memos, pleadings, contracts, forms, indices, and other legal documents. Do you have the DRIVE and DESIRE to:

  • Assist with nonimmigrant and immigrant visa filings; assist paralegals with preparation and filing of immigration petitions
  • Keep cases organized, monitor calendars, meet deadlines, document actions, input information into file database and case management software, confirm case status with attorney
  • Process check requests, expense reimbursements, and invoices; handle incoming and outgoing mail
  • Enter conflict information into the system for the purpose of running conflict checks for new clients
  • Coordinate mass mailings, including filings with local, state and federal courts and agencies
  • Maintain calendars and schedule appointments, meetings, and conference calls
  • Convert documents from PDF to Word and format appropriately

Harris Beach recognizes everyone has a right to be included. You will be SUCCESSFUL in your career at the firm if you:

  • Demonstrate consistent logic, rationale, and objectivity in decision making
  • Believe in the firm’s core values: integrity, support, ingenuity, teamwork, and inclusion
  • Enjoy working with diverse personalities within various levels of the firm
  • Are comfortable working in the office every day

Harris Beach is committed to an inclusive environment and we welcome applications from diverse candidates with varied backgrounds and skills, including military experience. Harris Beach PLLC is an Equal Opportunity Employer.

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.

Other details

  • Pay Type Hourly