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Human Resources - Payroll/HRIS Coordinator

Long Island City, 2976 Northern Blvd, Long Island City, New York, United States of America Req #188
Thursday, September 8, 2022
The Fortune Society, Inc. (Fortune) has been working for over 54 years in service to our mission: to support successful reentry from incarceration and promote alternatives to incarceration, thus strengthening the fabric of our communities. The organization has evolved into one of the nation’s preeminent reentry and justice-informed service organizations, providing formerly-incarcerated people with the skills and wrap-around services needed to break the cycle of crime and incarceration and to build productive lives in their communities. Fortune has a highly specialized skill set to serve this population, with over 54 years of experience serving formerly incarcerated individuals in New York City and over 20 years of experience managing supportive housing. 

Title: Payroll/HRIS Coordinator 


Job Classification:  Full Time


Program/Department: Human Resources


Reports to: Senior Director HR

 

Days/Hours: Monday to Friday


Hours:   9:00am to 5:00pm    


 HR/Payroll Coordinator is responsible for the support and maintenance of the Human Resources Information System, compiling information for compliance reporting, HR-related payroll and associated administrative tasks.

         


Roles, Responsibilities and Essential Duties

1) Payroll

  • Responsible for processing bi-weekly payroll for 350+ employees
  • Ensure all Federal, State, and Local taxes as and benefit contributions are all properly deducted from employees’ compensation
  • Responsible for accurate data entry of employee information in Dayforce
  • Maintain a central log of all payroll changes/updates for each biweekly pay period
  • Accountable for processing garnishments, child support, and tax levies
  • Work with managers and at times employees to ensure time is entered and approved accurately for each pay period and that payroll is compliant with Federal, State and Local wage and hour laws
  • Serve as the main point of contact for answering employee questions about payroll and personnel forms
  • Recommend and implement process improvements on Dayforce
  • Troubleshoot time & attendance timecard errors and audit timecards prior to import into payroll system

2) Human Resources Information System

  • Develop and prepare periodic reports for Senior Management incorporating key metrics such as headcount, turnover/retention, vacancies by programs, overtime data, leaves of absence
    • Supply HR metrics and headcount reporting and forecasting; provide scheduled reports to ensure the organization is fully cognizant of trends and key drivers
    • Respond to ad hoc requests for payroll or HRIS data and reports from finance and accounting, other departments, consultants, and/or funders.
    • Work with third party administrators to reconcile benefit contributions.

 

3) Compliance

  • Work with Finance and Compliance departments to prepare personnel information for funder audits as requested and to follow up on any corrective action plans
  • Work with payroll/HRIS provider to complete annual ACA reporting
  • Assist in gathering and completing annual Affirmative Action data
  • Complete annual EEO-1 report and other Census Reporting
  • Complete quarterly Multiple Worksite Reports for the U.S Bureau of Labor Statistics

 

 

4) HR Operations & Other Administrative Functions

  • Accurately complete any incoming employee maintenance, ensuring all changes, new hires and terminations are completed before payroll processing
  • Assist Benefits Manager with paid time off request calculations and leave of absence management
  • Handle general HR inquiries and administrative requests including letters of employment, wage and employment verification forms, etc.
  • Special projects as assigned

 

Qualifications/Educational Requirements

  • Bachelor’s Degree required; Degree in Accounting a plus
  • 1-3 years of relevant experience
  • Non-profit experience preferred
  • Advanced skills in Microsoft Office especially Excel, Word and PowerPoint
  • Excellent communications skills both written and verbal

 

Knowledge, Skills and Abilities

  • Excellent verbal and written communication skills with ability to interact effectively with individuals at all levels, both internally and externally to the organization
  • Demonstrates high energy and desire to succeed
  • High level of professionalism with ability to handle sensitive and confidential information
  • Analytical and problem-solving skills
  • Hard working, detail oriented and organized with strong ability to multi-task and problem solve in a high volume and demanding environment
  • Ability to work independently and as part of a team
  • Ability to maintain confidentiality with sensitive employee information
  • Knowledge of FLSA implications

 

Computer Skills: To perform this job successfully, an individual should have/be:

  • Prior experience running a payroll system highly desired
  • Proficient with Microsoft Suite, especially Word, PowerPoint, and Excel including using formulas
  • Proven Microsoft Office skills; Excel skills required (pivot-tables, look-ups, formulas, reporting functions, and graph/charts (must have a high level of expertise in excel including VLOOKUP and data consolidation tools)
  • Experience with Ceridian and EVerify a plus
All new hires are required to be fully vaccinated against COVID-19 with a Centers for Disease Control (CDC) or World Health Organization (WHO) authorized vaccine (or approved for an exemption as a reasonable accommodation due to a qualified disability or sincerely held religious belief or other legal basis). Applicants should not provide medical or genetic information in their applications.

The Fortune Society is an Equal Opportunity Employer. All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, citizenship status, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.

Other details

  • Pay Type Salary
  • Min Hiring Rate $60,000.00
  • Max Hiring Rate $65,000.00
Location on Google Maps
  • Long Island City, 2976 Northern Blvd, Long Island City, New York, United States of America