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EMPLOYMENT SERVICES - Administrative Assistant

Long Island City, 2976 Northern Blvd, Long Island City, New York, United States of America Req #35
Wednesday, November 2, 2022
The Fortune Society, Inc. (Fortune) has been working for over 54 years in service to our mission: to support successful reentry from incarceration and promote alternatives to incarceration, thus strengthening the fabric of our communities. The organization has evolved into one of the nation’s preeminent reentry and justice-informed service organizations, providing formerly-incarcerated people with the skills and wrap-around services needed to break the cycle of crime and incarceration and to build productive lives in their communities. Fortune has a highly specialized skill set to serve this population, with over 54 years of experience serving formerly incarcerated individuals in New York City and over 20 years of experience managing supportive housing. 

Title:                 Administrative Assistant
Unit: Employment Services
Reports to: Associate Vice President, Programs
Status: Full Time; Regular; Non-Exempt
Location: Long Island City, NY 11101
Days/Hours: 5 days/35 hours a week, which may include weekends and/or evenings


Position Summary:

Under the Associate Vice President of Programs, the Administrative Assistant position will be responsible for providing administrative support to the day to day operations and staff of Employment Services department at the Fortune Society.


Essential Duties and Responsibilities:


  • Organize and schedule meetings and appointments for VP and Sr. Director and take detailed minutes;
  • Prepare office and meeting space for meetings and special events, assist with set up of technology for meetings and phone calls (set up Skype, projectors, etc.);
  • Ensure daily office operations, answering telephone and in-person inquiries about Fortune’s programs;
  • Be key point of contact between VP, Senior Director and Fortune Senior Executive Team, administrative, and direct services staff;
  • Forward correspondence to staff and other managers regarding upcoming deadlines;
  • Assist in the preparation of regularly scheduled reports;
  • Write and distribute email, correspondence memos, letters, faxes and forms;
  • Support with internal audits to ensure quality outcomes;
  • Order office supplies and creating requisitions, process supply orders and maintain supply inventory;
  • Keep track and support with staff trainings, on boarding and orientations;
  • Prepare bill invoices for vendors and submit check requests as needed;
  • Maintain filing system;
  • Coordinate travel arrangement for Employment Services and Education team;
  • Maintain contact lists;
  • Attend and participate in meeting, conferences and trainings; and
  • Other duties as assigned.


Qualifications:


  • High school diploma or equivalent required; Bachelor Degree preferred
  • Prior experience preferably in public health, human services, criminal justice, sociology or related field,
  • Two years’ experience as coordinator, administrative assistant for senior level staff;
  • Must be able to communicate professionally and effectively both in writing and oral form with a wide range of people both inside and outside of the organization.
  • Ability to work effectively with minimum supervision in a fast-paced, high volume office, and appropriately set priorities and exercise independent judgment.
  • Attention to detail and problem-solving skills;
  • Ability to build relationships with staff members of all levels.
  • Proficiency in MS Office;
  • Initiative, creativity, and a high energy level.
  • Excellent organizational and time management skills;
  • Interest in or experience with working with individuals with criminal justice involvement.
  • Ability to analyze and interpret requirements specifications (milestones);
  • Fully vaccinated against COVID-19 with a Centers for Disease Control (CDC) or World Health Organization (WHO) authorized vaccine (or approved for an exemption as a reasonable accommodation due to a qualified disability or sincerely held religious belief or other legal basis). Applicants should not provide medical or genetic information in their applications; and
  • We seek talented, dedicated individuals from all walks of life who possess a strong commitment to this mission. Relevant personal experience is a plus.


Travel Requirements– May require travel to other offices for meetings and/or trainings.


Physical Demands:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed are representative of the knowledge, skills, minimum education, training, licensing, experience and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.


The Fortune Society is an Equal Opportunity Employer. All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.

All new hires are required to be fully vaccinated against COVID-19 with a Centers for Disease Control (CDC) or World Health Organization (WHO) authorized vaccine (or approved for an exemption as a reasonable accommodation due to a qualified disability or sincerely held religious belief or other legal basis). Applicants should not provide medical or genetic information in their applications.

The Fortune Society is an Equal Opportunity Employer. All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, citizenship status, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.

Other details

  • Pay Type Hourly
  • Min Hiring Rate $36,400.00
  • Max Hiring Rate $50,000.00
Location on Google Maps
  • Long Island City, 2976 Northern Blvd, Long Island City, New York, United States of America