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Administrative Assistant, Executive - Residential

Decron Properties Corporate, 6222 Wilshire Blvd., Los Angeles, California, United States of America Req #10323
Monday, September 12, 2022

Do you want to be part of a values-driven, 60+ year-old, multi-state company where customers and employees drive our success?

Decron Properties Corp. is a diversified real estate company specializing in the acquisition, development, and management of multifamily apartment buildings, commercial shopping centers, and office buildings.

Our Mission:We Create Great Communities Where We Live, Work, and Shop

Our Values:

Integrity:Do the Right Thing

Teamwork:Everyone Together

Empathy:Care for Our Customer

Pride:Respect Our Work

Accountability:Own It

Continuous Improvement:Never Stop Growing

Our Benefits*: Medical, Dental, Vision, Life, Short and Long-term Disability, 401k with matching, On-Demand Daily Pay, and more!

* All offerings subject to company’s policies and procedures*

Job Summary

Executive Assistant who will support the Managing Director of Residential.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Maintaining Outlook Calendar: Scheduling, arranging and rearranging meetings as the need arises, keeping Senior Management informed up to the minute regarding changes.
  • Screening incoming calls and returning messages if directed by supervisor.
  • Organizing daily correspondence in terms of importance.
  • General correspondence support:     
  • Distribution 
  • Scanning documents as needed.
  • Preparing letters from transcription or hard copy drafts.
  • Preparing memos and updating contracts – generally from hard copy drafts.
  • Minor Filing – both hard copy and electronic.
  • Sending out correspondence via Federal Express, Certified Mail or Regular Mail, as needed. 
  • Creating and Formatting (particularly Excel) documents for printing.
  • Preparing materials for meetings when necessary.
  • Assisting in researching questionable invoices. 
  • Creating/organizing charts and reports:
  • Quarterly Reports, and binder updates, utilizing Microsoft Office tools, to include financial variances, marketing/traffic, renovations and projects update reports. Creating a comparison analysis to the corresponding quarter of the previous year. 
  • Miscellaneous Charts – Other miscellaneous charts covering various topics, as needed.
  • Occasional travel arrangements which includes arranging air, ground transportation and hotel accommodations.
  • Planning events to include meetings, team building activities and social gathering of associates as directed by COO, VP, or Managing Director.
  • Occasionally registering senior management personnel and others for an event.
  • Creating binders, ordering supplies, keeping printer full, miscellaneous projects and tasks as they arise
  • Run Yardi reports.
  • Prepare memos, large mail mergers, presentations, update (run) reports and compile information, prepare and manage expense reports.
  • Field and attempt to resolve resident complaint calls/emails/letters/faxes if escalated beyond Portfolio Managers.
  • Occasional minor support for other departments.
  • Other Duties as assigned.

QUALIFICATION REQUIREMENTS: 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION: 

  • 2 year college degree required, bachelor degree preferred.

  • Prior experience working for a senior level executive.

  • 2 years working as an Administrative Assistant.

EXPERIENCE:

  • Ability to maintain confidentiality is a must.

  • Meticulous attention to detail required.

  • Independently manage multiple tasks and projects with competing priorities and deadlines.

  • Ability to communicate effectively across various departments.

  • Proficiency in MS Office, word processing, spreadsheet, internet, PowerPoint in order to complete required reports, produce necessary communication materials, and use the internet for communication, research, and other business purposes.

  • Proficiency in project management skills to track and monitor progress and follow up.

  • Ability to work independently in a fast-paced environment.

  • Ability to interact with management personnel.

  • Excellent verbal, written, and interpersonal communication skills.

  • Dependable, great attitude, highly motivated and a team player.

  • Possess strong organizational skills and attention to detail.

  • Ability to multi-task and meet multiple deadlines.

  • Adaptive and flexible to new ideas and change.

  • Ability to work in a changing environment

Attendance is an essential job function.

This job description is not an all-inclusive list of functions and tasks. Job functions may be added, deleted or modified at any time by the management team. Receipt or possession of this job description does not constitute a contract of employment.

This Organization Participates in E-Verify, Esta Organización Participa en E-Verify EOE – Equal Opportunity Employer, Empleador de Igualdad de Oportunidades

Thank you for considering Decron Properties as your career choice.
 #IND123

Thank you for applying for a position at Decron Properties!

Other details

  • Pay Type Hourly
Location on Google Maps
  • Decron Properties Corporate, 6222 Wilshire Blvd., Los Angeles, California, United States of America