Accounting Specialist - BPES

SUMMARY

In this multi-faceted role, you will perform various functions within the accounting cycle.  Areas of responsibilities will include Accounts Payable, Accounts Receivable, and General Ledger.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Accounts Receivable

• Prepare daily A/R invoices and send to customers
• Monitor overdue accounts, collections, escalate to Controller as necessary
• Prepare and distribute monthly statements

Accounts Payable

• Process A/P invoices – including matching packing lists, obtaining approvals when necessary, vouching in ERP system
• Review A/P statements; ensure that all information is accurate and complete, request copies of invoices as needed.
• Generate weekly check runs, send to Controller and CFO for approval, print and mail checks

Other Daily, Weekly & Monthly Tasks

• Daily bank statement reconciliation – post cash receipts, checks cleared, electronic payments
• Maintain customer and vendor files
• Provide monthly sales and use tax backup and documentation to Controller
• Compile and distribute monthly credit card statements, vouch in ERP system
• Prepare reports and summaries for supervisors and managers as needed

Month End Close

• Compile and distribute intercompany transactions
• Assist with tracking of fixed assets and updating fixed asset schedule
• Post to the General Ledger - adjustments, journal entries
• Assist Controller and Finance Department with various assignments, including updating balance sheet schedules, reconciliations, and account research

Other

• Ensure tasks are completed accurately by consistently maintaining excellent attention to detail
• Represent the company in a positive and professional manner at all times
• Anticipate potential problems as they develop and communicate such to Controller
• Able to manage time and prioritize tasks effectively
• Interact with staff members and workers in a professional and ethical manner

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Two-year or four- year finance or business degree. Strong knowledge of accounting principles.  Basic knowledge of sales tax reporting is a plus.  Superior computer skills to include Windows-based accounting software, strong Excel, Word, Outlook 

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups

MATHEMATICAL SKILLS

Ability to apply basic mathematical skills and analyze mathematical trends in data. 

REASONING ABILITY

Ability to analyze financial information, identify discrepancies, and provide solutions.  Ability to identify problems, collect information, establish facts, and suggest solutions.  Ability to develop and support conclusions.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to sit and use hands to finger, handle, or feel.  The employee is occasionally required to stand, walk, and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet; however safety glasses and other required protection should be worn when out in the shop area.