Proposals Specialist

Job Title:                              Proposal Specialist

FLSA Status:                       Non-Exempt

Group:                                  Regular – Full Time

Department:                         Sales

Location:                             Odessa, TX

About Cooper Machinery Services:

Cooper Machinery Services provides natural gas compression equipment and services to customers globally in the Oil & Gas, Power, Transportation, and Marine sectors. With a proud heritage dating back to 1833, Cooper Machinery Services is the OEM for legendary product lines including Cooper-Bessemer™, Ajax™, Superior™, Gemini, TSI, CSI, Enterprise, and Joy. Headquartered in Houston, TX, but with commercial and services hubs around the world, Cooper Machinery Services provides world-class services to more than 22,000+ units in its installed base.

Our strength is our people. Each employee plays an integral role in our success and growth. With a commitment to our vision that strong relationships drive strong results and better business, our people make Cooper Machinery Services legendary.

Job Overview:

Proposal Specialist help develop and submit marketing proposals by providing administrative assistance to Sales Operations Manager. They use MS Office & SAP processing systems to create presentations, prepare work plans, and organize proposal content and prioritize assignments. They work with marketing and business personnel and oversee proposal development, including ensuring they keep with company standards.

Proposal Specialist also ensure documents facilitate a proposal review process and guide production in the final draft. They often utilize word processing, data processing, and industry-specific software programs to edit and finalize materials.

Proposal Specialist will cross train with Inside Sales to help from beginning to end of the ordering process.

Essential Duties and Responsibilities:

• Participate in handover of successful proposals to the project team.
• Provide regular updates to management, operations, and support staff regarding the proposal process.
• Oversee the proposal projects, coordinating team efforts assignments and ensuring all timelines are met.
• Ensure the quality and compliance of final proposal documents.
• Contribute to assigned process improvement initiatives and support implementation.
• Coordinate development of pricing sections with the executive team as appropriate.
• Review and analyze RFP documents to ensure adequate information for budget and proposal preparation is provided.
• Ensure the control of the bidding costs for the assigned bids.
• Provide input to other cross-functional departments pertaining to prospect requests.
• Develop and share best practices with team members to enhance quality and efficiency.
• Ensure that the proposal is free of grammar, spelling, and typographical errors.
• Preparation of high quality and accurate documents in accordance with agreed strategy and sponsor expectations under the pressure of changing timelines.
• Cross training with the Inside Sales to be able to help from beginning to end of ordering process
• Assist the Account Managers and Management with DSO efforts of invoices
• Addressing and resolving customer complaints
• Ensure sales, finance and legal policies and procedures are met
• Build an open-communication environment
• Other tasks as assigned or directed

Required Qualifications:

• Bachelor’s degree from an accredited university or college preferred in English, Communications, Business or Marketing.
• Demonstrated 3 - 5 years of experience is often acceptable in place of formal education.
• May have non-degree credentials or certification
• Minimum 7 years of Oil & Gas Industry experience
• Advanced familiarity with RFI/RFP/RFQ processes and procedures for consistency and clarity, compliance with RFP/RFI/RFQ requirements and align proposed solutions and themes
• Editing and templating competencies.
• Strong command of English language and Excellent verbal and written communication skills.
• Time management, and critical thinking skills.
• Ability to work effectively in a rapidly changing environment with multiple deadlines
• Knowledge of combustion, emissions, and performance standards of reciprocating engines preferred
• Ability to develop strong interpersonal relationships with customers.
• Proficient with Microsoft Office Products (Excel, Outlook, PowerPoint, etc.)
• Commitment to safety, customer service quality and to work in a team-oriented environment.
• Ability to maintain sensitive and confidential information as required by government standards

Competencies:

• Interpersonal communication skills
• Customer-oriented
• Business focused
• A self-starter
• Dependable
• Strong teamwork skills
• Results oriented
• Sense of urgency
• Time Management
• MS Office Suite Proficient
• SAP knowledge

Cooper Machinery Services is an equal opportunity employer and gives all qualified applicants consideration of employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws.