Events Coordinator - Part Time

Zoo, 2070 Zoo Ln, Abilene, Texas, United States of America Req #459
Tuesday, September 20, 2022

GENERAL DESCRIPTION

Under direction to create, plan, and execute Abilene Zoo Events.  This position will coordinate event collaboration with all Zoo areas, Abilene Zoological Society Board members, volunteers, vendors, and sponsors, as well as ensure activities meet the needs of the Zoo and the community.  Events must comply with the Zoo’s mission, goals, policies, and regulations.
 

SUPERVISION EXERCISED
 

This position exercises no supervision of other staff, but may exercise supervision over Abilene Zoo volunteers.
 

IMPORTANT AND ESSENTIAL DUTIES
 

Organize, schedule, and develop all aspects of event coordination, and event day execution, tear down, and follow-up.
 

Manage event budget and with supervisor to ensure event expenses are within budget.
 

Develop and manage relationships with local and national sponsors/partners, volunteers and other organizations.
 

Update and maintain Zoo calendar to accurately reflect Zoo events.
 

Coordinate with Marketing and Development on aspects of event promotion/sponsorship to local and external audiences.
 

Work and collaborate with a wide range of volunteer demographics.
 

Conduct post event follow up and provide recommendations for the next event.
 

Attend City and community events to provide the public with information on programs and events.
 

OTHER JOB RELATED DUTIES
 

Perform other job related duties and responsibilities as assigned.
 

KNOWLEDGE, SKILLS, AND ABILITIES
 

Knowledge of:    
 

Event planning, coordination, preparation, set up practices and procedures.
 

Facility rental and event administration practices and procedures.
 

Research, analysis, practices, and procedures.
 

Marketing, promotion, and public relations.
 

Skill to: 
 

Interpret federal, state, and city laws, rules and regulations related to public events and facilities; as well as, state and local labor and occupational safety and health rules and regulations.
 

Give clear and concise oral and written communication; prepare and present reports to Director, media, donors/sponsors, officials, and other management level reports.
 

Ability to:       
 

Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
 

Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
 

Experience and Training Guidelines:
 

Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying.  Knowledge, skills, and abilities may be obtained through:
 

Experience:
 

A minimum of one (1) year special event planning experience.
 

Education/Training:         
 

A high school diploma or equivalent is required.


An Associate’s Degree in Business or Public Administration is preferred.    .


License or Certificate:      


A valid Texas driver’s license, the ability to obtain one within ninety (90) days, or a military waiver is required.


Special Requirements:


Essential duties require the following physical skills and work environment:


Bending, stooping, climbing ladders, and extended periods of standing.


Lifting, carrying, and transporting of equipment, decorations, and/or displays.


With or without accommodation, ability to lift up to 50 pounds.


Some extended work hours.


Some weekend, evening, and holiday work is required.


Ability to travel to different sites and locations.

Other details

  • Pay Type Hourly
  • Min Hiring Rate $16.46
  • Max Hiring Rate $20.16
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Location on Google Maps
  • Zoo, 2070 Zoo Ln, Abilene, Texas, United States of America