Accounts Payable Administrator

Capitol City Produce is looking to add a focused and detail oriented Accounts Payable Administrator to our team. Under the general supervision of the Accounts Payable Supervisor, the Accounts Payable Administrator will be a hands-on professional responsible for reviewing and vouching AP transactions, researching and resolving problems and inquiries, and assisting with procurement administrative needs. This position ensures company policies and procedures are being adhered to as they pertain to accounts payable and procurement. The Accounts Payable Administrator should have well-rounded accounting and systems skills to help drive department efficiencies and automation. The position requires a highly conscientious, reliable professional who will be discreet with sensitive information and has adherence to deadlines and attention to detail.

Why join the team at CCP?

• Paid Vacations and Holidays

• Opportunity for Advancement

• Weekly Pay & On Demand Pay!!!

• Wellness Program

• Matching 401k!!!

• Medical, Dental, and Vision Insurance

• Supplemental Insurance – Life, Accident, Cancer, and Short Term Disability

• Employee Training and Development

• Secured Access for Entire Facility

REQUIREMENTS

• Preferred 2+ years of accounts receivables experience..

• Must be able to quickly process detailed invoicing information in a high transaction environment.

• Intermediate user:  Personal Computers (Google Suite Products, Adobe, etc.)

• 10-key accuracy and speed. 

• Excellent problem solving, analytical and thinking skills.

• Excellent communication skills (verbal, written).

RESPONSIBILITIES

• Process all inventory and expense vendor invoices, internal check requests, and employee expense reports for multiple companies in accordance with the purchasing policy

• Identify and prepare files listed as due on two buying group’s aging reports to meet mandatory Tuesday/Thursday payment deadlines

• Assist Procurement Administrative Assistant with daily duties

• Research and determine correct GL accounts for all expenses

• Scan and attach all expense invoices in systems

• Distribute aging reports to managers weekly

• Assist AP Supervisor in reconciling the corporate AMEX card accounts 

• Maintain accrual spreadsheet for period end

• Prepare 1099s to meet end-of-January deadline

• Prepare backup documentation to support payments from multiple check runs

• Provide excellent customer service while assisting with phone and email requests

• Resolve all vendor and internal inquiries with a sense of urgency

• Research and resolve any past due balances listed on vendor statements

• Build and maintain strong working relationships with external vendors and internal buyers

• Setup new vendors ensuring receipt of all required documents and information

• Identify and convert vendors currently receiving payments by check to ACH

• Maintain the vendor master file, ensuring that vendor data is up-to-date and accurate

• Manage and maintain the integrity of the Accounts Payable filing system

• Provide required documentation to fulfill requests from auditors

• Perform other accounting duties or special projects as requested by management

YOU'RE GOING TO LOVE WORKING AT CAPITOL CITY PRODUCE, BECAUSE YOU WILL:

• Know what you can do to grow! Receive clear and consistent communication on goals and performance to help you thrive.

• Receive real-time pay!  Have access to your compensation daily!

• Feel valued as an employee! At Capitol City Produce, relationships matter, and that includes how we treat our team members.

• Take pride in your workplace! Be part of a proven, stable company that's been growing for over 70 years!

• Be encouraged to contribute to company success! Your commitment to excellence can make a difference

Capitol City Produce is a wholesale produce distributor, located at 1-12 and O'Neal Lane in Baton Rouge. We service our customers with fresh fruits and vegetables, local produce, specialty produce, and fresh dairy products. Our delivery area encompasses a 200 miles radius of the Baton Rouge area. We are proud to say that for over 70 years we have remained true to our company’s core values of Customer Service, Quality Products, Respect for the Team, and Integrity.