Accounts Receivable Administrator

Capitol City Produce is looking to add a focused and detail oriented Accounting Administrator to our team. Under the general supervision of the Accounting Supervisor, the Accounts Receivable Administrator is responsible for verifying and scanning invoices, reconciling cash and posting customer payments, providing backup documents and support to customers, and handling collections.

Why join the team at CCP?

• Paid Vacations and Holidays

• Opportunity for Advancement

• Weekly Pay & On Demand Pay!!!

• Wellness Program

• Matching 401k!!!

• Medical, Dental, and Vision Insurance

• Supplemental Insurance – Life, Accident, Cancer, and Short Term Disability

• Employee Training and Development

• Secured Access for Entire Facility

REQUIREMENTS

• Preferred 2+ years of accounts receivables experience..

• Must be able to quickly process detailed invoicing information in a high transaction environment.

• Intermediate user: Personal Computers (Google Suite Products, Adobe, etc.)

• 10-key accuracy and speed.

• Excellent problem solving, analytical and thinking skills.

• Excellent communication skills (verbal, written).

RESPONSIBILITIES

• Provide excellent customer service while assisting with phone and email requests

• Reconcile daily COD (collect on delivery) transactions and prepare cash deposits

• Record payments from all sources (ACH, lockboxes, bank drafts, portals, etc.) to customer accounts

• Record and remote deposit scan all checks received at the office

• Record non-AR payments to correct GL (general ledger) account

• Identify small balance under and overpayments during payment application and write-off

• Identify obvious payment discrepancies like short payments and overpayments and resolve

• Contact customers when necessary to determine proper payment application or to request supporting documents for payment discrepancies

• Work closely with customers to correct payments issued to and/or remittances sent to the wrong company division

• Work closely with customers to eliminate checks being mailed to our corporate office

• Research and resolve all unapplied payments timely

• Research checks reported issued by customers that are not applied to their account

• Research and resolve any disputed payment application errors

• Prepare customer refund requests and gather proper approvals

• Record payment returns and notify sales representative to collect

• Collaborate with staff accountants to ensure all entered payment batches match bank reconciliation for period end

• Maintain organized filing of all documentation to support audit requirements

YOU'RE GOING TO LOVE WORKING AT CAPITOL CITY PRODUCE, BECAUSE YOU WILL:

• Know what you can do to grow! Receive clear and consistent communication on goals and performance to help you thrive.

• Receive real-time pay! Have access to your compensation daily!

• Feel valued as an employee! At Capitol City Produce, relationships matter, and that includes how we treat our team members.

• Take pride in your workplace! Be part of a proven, stable company that's been growing for over 70 years!

• Be encouraged to contribute to company success! Your commitment to excellence can make a difference

Capitol City Produce is a wholesale produce distributor, located at 1-12 and O'Neal Lane in Baton Rouge. We service our customers with fresh fruits and vegetables, local produce, specialty produce, and fresh dairy products. Our delivery area encompasses a 200 miles radius of the Baton Rouge area. We are proud to say that for over 70 years we have remained true to our company’s core values of Customer Service, Quality Products, Respect for the Team, and Integrity.