Office Manager (Bilingual Preferred)

Boston, MA, USA ● Hyde Park, Boston, MA, USA Req #1117
Friday, October 28, 2022

Office Manager, Georgetowne Homes – Boston, MA

 

The Office Manager for Georgetowne Homes located in Boston, MA is primarily responsible for providing managerial and administrative support to the property’s management office while utilizing a high level of administrative skills to complete day-to-day tasks, as well as providing a professional level of customer service for the property’s front desk.

 
Bilingual in English/Spanish, English/Haitian-Creole, or English/Other preferred

Supervision Received:     Reports to Property Manager

FLSA Status:                       Non-Exempt

 

Essential Functions of the Position:

(Any one position may not include all the duties listed, nor do the listed examples include all that may be found in positions of this class.)

 

  • Provides administrative support in a variety of capacities including copier projects, fax and mail handling, filing, supplies control, processing letters/correspondence, participate in event and meeting planning, report generation, invoice/expense reporting, database management and assisting with specially assigned projects.
  • Types and creates general correspondences, memos, reports, charts, tables, graphs, spreadsheets, PowerPoint presentations and other duties as assigned.
  • Provides front desk (front-line) coverage activities to Include: professional customer service, carefully documenting in-coming calls continuously updating resident contact information in Yardi system, understanding and utilizing resident referral protocol, logging rent payments.
  • Works independently and within a team on special and nonrecurring as well as ongoing projects. Acts as special assistant to property manager on assigned projects which may include: planning and coordinating events, disseminating information and organizing materials; ensuring that in office common areas and conference rooms are ready for meetings.
  • Compiles files for management for required reporting.
  • Controls work order full life cycle (open and close) and communicates with maintenance supervisor to ensure timely and expeditious resolutions of any extenuating circumstances and/or resident issues.
  • Enforces and adheres to company policies, rules and regulations.
  • Supervises the maintenance of office equipment, including: copier, fax, etc.

 

Minimum Qualifications:

 

Education: Associates degree or at least 2 years of equivalent experience (professional administrative assistant, business administration, communications, administrative support desirable)

 

Qualifications, Abilities and Skills: Proficiency with Microsoft Applications including Excel, Outlook, PowerPoint and Word. Fluency jn English and Spanish is highly desirable, Strong interpersonal skills with oral and written communication and business acumen. Must be highly organized and detail oriented. Ability. to work in a fast-paced environment and meet deadlines. Demonstrates strong initiative and high level of professionalism and communicates appropriately with colleagues and residents, Ability to enforce and adhere to company policies, rules and regulations. Fosters positive, active and collaborative relationships at all levels throughout the organization and with associated agencies. Maintains extreme confidentiality of all corporate, personnel and. research matters.

 

Beacon Core Competencies:

Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility.

 

Beacon Functional Job Competencies:

Office Management, High-Level Administrative Skills, Communication, Quality, Interpersonal Skills, Personal Organization, Productivity Microsoft Office Suite Proficiency, Computer Skills.

III


Benefits Offered:
  • Medical, Dental and Vision insurance, beginning on the first of the month after hire.
  • 401(k) with company match, short term disability and long term disability insurance.
  • 3 weeks’ paid vacation, 13 paid holidays.
  • Summer flex scheduling options to allow for early releases on Friday from Memorial Day to Labor Day.
Beacon Communities LLC seeks a diverse pool of candidates. We are committed to a policy of equal employment opportunity without regard to race, color, ancestry, national origin, religion, disability, gender, gender identity, sexual orientation, age, veteran status or other protected class.

Beacon Communities - 2018, 2019, 2020 Boston Globe's Top Places to Work!!

At Beacon, we strive to make a difference in our residents’ lives. We build outstanding communities that make enduring contributions to the vitality of our cities and towns. We create communities that serve a diverse cross section of our society. Our communities are healthy and vibrant. Why? Because they are planned with care, consideration, and compassion.
 
Company Overview: Founded in 2004, Beacon Communities LLC is a privately-owned real estate firm that develops, acquires, invests in, and manages a wide range of multifamily housing. Beacon currently owns and manages approximately 18,000 apartments including affordable housing, market rate housing, and mixed income-housing. Its developments range from new construction, to historic adaptive reuse, to the renovation of existing housing. 


Other details

  • Job Family Site Administration
  • Pay Type Hourly
  • Required Education Associate Degree
This posting is inactive.
Location on Google Maps
  • Boston, MA, USA
  • Hyde Park, Boston, MA, USA