TRC - Specialist - Agency Admin $20.39/Hour

SPECIALIST

RESPONSIBLE TO: Designated Support Department Supervisor.

FUNCTION: To assist and facilitate various functions within area of responsibility. 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of and/or ability to use computer software such as Microsoft Excel and Word as well as related financial software. Ability to use office equipment such as calculator, copy machine, etc.  Must be detailed oriented and able to adhere to time sensitive deadlines.  Good written and verbal communication skills and the ability to work with a diverse group of customers, both internal and external to the organization.  Ability to work non-traditional hours as needed or assigned to meet the needs of the department; ability and willingness to travel for work, including use of personal vehicle.  Physical condition or reasonable accommodation(s) commensurate with the demands of the job.

MINIMUM QUALIFICATIONS: Bachelor’s degree in accounting, business administration or related field; OR Associates degree in accounting, business administration or related field and two (2) years of demonstrated office experience; OR six (6) years of demonstrated office experience in related capacity.  

IDENTIFIED KEY COMPETENCIES:  Not yet identified.

DUTIES:

Grade 12 Specialist: Refer to Appendix.

Grade 13 Cross-Trained Specialist: Refer to Appendix and a Specialist can be promoted to a CrossTrained Specialist once they have achieved at least one year of full-time experience in the Payroll, Accounts Payable, Accounts Receivable, HR Leaves Coordinator, Benefit Management or Recruitment groups and at least one year of full-time experience in a second and separate group. Such employee will require an Agency Employee Performance Plan and Appraisal that reflects an overall performance rating of “Meets Expectations” or better in each area of experience.  In addition, a Cross-Trained Specialist is expected to maintain their expertise in both areas of expertise and support Agency needs in both areas of expertise. If such expertise is not maintained the employee would be returned to a Specialist position.

SUPERVISORY: Not Applicable.

OTHER DUTIES: Refer to Appendix

REQUIRED TOOLS: Refer to Appendix

Revision Date: 07/30/2020

Various Support Departments

SPECIALIST – RECRUITMENT APPENDIX

OTHER DUTIES

TECHNICAL:

1. In conjunction with the Recruitment Coordinator is responsible for the timely and efficient completion of day-to-day recruitment activities, including but not limited to:

1. Compiling and distributing an accurate, up-to-date list of vacancies is posted agency-wide on an ongoing basis
2. Distributing and tracking qualified internal applications for posted vacancies to appropriate department in a timely manner and tracking the outcome of the interview process
3. Screening employment applications and contacting and scheduling candidates for interviews promptly
4. Gathering information from personnel records on applicants who were former employees and processes them for approval/disapproval through department directors
5. Assisting with the input of employee information in the HRIS
6. Conducting employment interviews with direct support candidates and extending contingent employment offers to those selected for hire. 
7. Communicates and facilitates with departments the hire status of candidates and works with departments to ensure new employees are deployed to work sites with most urgent need
8. Facilitating prompt completion of post job offer, pre-hire requirements, including assessments, pre-employment drug screen and reference checks.
9. Assisting with recruitment related activities such as job fairs and college fairs
10. Coordinating and timely completing onboarding related activities for new employees, independently or in conjunction with other Recruitment staff
11. Assisting new employees with enrollment in and access to the HRIS
12. Training supervisors and staff in the HRIS

OTHER

1. Performs other related duties and participates in projects as assigned.

REQUIRED TOOLS:

1. Administrator Access to Internal Systems
   1. Badge Access (Dunham Only, 24/7 with alarm code)
   2. E-mail (internal and external account)
   3. Help Desk Platform
   4. Human Resources Information System (HRIS)
   5. Internet (with research browsing capabilities)
   6. Shared Drives (Human Resources)
   7. Time and Attendance System
   8. Training Management System

2. Administrator Access/Authorization to External Vendors/Accounts
   1. College/University Recruiting Sites
   2. Drug Screenings
   3. Recruiting Platforms
   4. Regulatory/Compliance Platforms
   5. Staff Exclusion List Platform
      
      
3. Others as needed or assigned

The Resource Center is an equal employment opportunity employer and will not discriminate on the basis of race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, marital status, citizenship status, military status, domestic violence status, predisposing genetic characteristics or genetic information, physical or mental disability, any other category protected by law, or any other non-job related characteristic. As needed, The Resource Center will provide reasonable accommodations for disabilities to employees and applicants whenever such accommodation would not create an undue hardship or a safety concern in the conduct of TRC’s operations.