Registrar

Job Title:                                          Registrar

Organization:                                 Alvin Ailey Dance Foundation (The Ailey School)

Reports to:                                      Director of School Business Operations

Location:                                         New York, NY

Website:                                          http://www.alvinailey.org

The Ailey School is seeking a motivated and personable team player to work in Registrar’s Office of The Ailey School. The Registrar organizes, implements, and maintains the school’s registration and record keeping systems for its professional division students.The Registrar is a key member of the School Information System Team, responsible for working with system developers and staff in the back end to build out and refine The Ailey School’s cloud-based school information management system, PCR Educator.

Primary responsibilities include, but are not limited to:

• Creates and inputs into PCR’s Scheduling Module the master schedule of classes for each term.

•  Supervises and administers the input of all professional division student class schedules for students enrolled for Fall, Spring and Summer semesters into Student Information System. Maintains class sizes within capacity limits and provides class enrollment numbers to Co-Directors.  Distributes schedules to students each term. Makes all approved class schedule changes.

• Supervises and maintains the attendance input by faculty in the PCR Administrator Module. Trains new faculty on how to take attendance in Faculty portal and troubleshoots system as needed.

•  Processes daily class attendance in the PCR Administrator Module for fall, spring, and summer terms. Coordinates with Program Mangers and Faculty Advisors for excused absence entries and notates in student records accordingly.

• Drafts and issues reports with the data this position maintains for the School’s internal needs and externally, as appropriate. Create/Run queries in the PCR DAT as needed.

• Supervises and executes the preparation and distribution to and collection from faculty of all professional division student evaluation forms each semester. Calculates final term grades adhering to Ailey School rubric/guidelines. Enter grades into the PCR Administrator Module.

• Works with the Co-Directors, Faculty Advisors and school staff in identifying those students who have failed to make satisfactory progress, have poor attendance, or have been placed on probation or dismissed.

• Based on class capacities each semester and in consultation with the Co-Directors, determines which classes are open to the public.  Works in conjunction with the School Operations Manager to update open classes in Mindbody.

• Creates and maintains transcripts and sends official transcripts upon request.

• Schedules Jury evaluations and collects Jury evaluation data.

• Collects student photos for student IDs and creates, distributes student ID cards.  Replaces upon request.

• Relays all student communication on behalf of the Ailey School. Such as class changes, policy reminders, holiday breaks, important announcements, etc.

• Will assist with some Bursar/Business Office assignments TBD.

• Will assist with some Junior Division registration assignments:

• Create Master Schedule of JD classes in PCR for Fall/Spring and Summer.
• Assist in updating next year’s re-enrollment status for current students.
• Assist in enrolling JD students in courses as needed.
• Coordinate with JD Associate Director to close out the school year in the PCR database.
• Additional support for JD enrollment and attendance as needed.

Skills/Qualifications

·       Experience working in a Student Information System is preferred.

·       Experience with developing data base functionality

·       Excellent interpersonal, written, and verbal communication skills 

·       Strong organizational, prioritization and time management skills 

·       Demonstrated excellent teamwork. 

·       Must be detail oriented, efficient, and have accurate data entry skills. 

·       Demonstrate initiative and be a self-starter. 

·       Strong Proficiency in Excel 

Education/Experience: 

·       BA or BS a plus and/or relevant administrative experience working in an educational and/or dance environment. 

Salary Range:  $65,000 to $68,000

To apply for this position visit https://www.alvinailey.org/about/job-opportunities, locate the job and click on the apply link and upload one file (accepted formats include .doc, .docx, .txt, or .pdf) that contains the following items:

Applications will not be considered without submission of these required items:

• Cover letter detailing your interest in this position.
• Resume
• Contact information for two professional references

No phone calls please.