Business Assistant, Arts In Education & Community Programs

Alvin Ailey American Dance Theater, one of the world’s premier dance institutions, is seeking a motivated and personable team player to work in the Arts In Education & Community Programs (AIE) department. The AIE Business Assistant will report to the AIE Business Manager, and be responsible for supporting the daily administrative duties for information management of the AIE department of the Alvin Ailey Dance Foundation, which encompasses partnerships with Pre-K to 12 schools, AileyCamps, National Outreach, and Community Programs. Information management includes: processing payroll, contracts, and invoices; tracking expenses and budgets; tracking statistics, preparing reports, and managing data-entry for all AIE programs.

Candidates should be extremely organized and detail oriented, self-motivated and a personable team player, and able to juggle multiple projects simultaneously.

Responsibilities include, but are not limited to:

• Provide administrative support for payroll, billing, expense tracking, reimbursements                         
• Maintain the AIE Program Details Master Spreadsheet including data entry of student numbers, contact information, other data and statistics as needed, working closely with development staff             
• Maintain the travel reimbursement spreadsheet; research travel directions for budgets and memos                        
• Assist in the preparation of American Express Reports, and agreements for AIE Artists and clients                  
• Assist in creating budgets for AIE programs and tracking the related expenses           
• Handle the booking of the buses for performances in AIE programs by the Ailey Student Performing Groups              
• Other administrative tasks as required for the successful work of the AIE Department                     

Skills/Qualifications:

• Bachelor’s Degree with experience in the arts, or arts-related field
• Prior experience in non-profit administration
• 2+ years experience in handling business affairs of arts in education programs, including processing contracts, invoices and payments, budget tracking and reporting, data management
• Must have strong computer skills including Microsoft Word, Excel, and database and data gathering experience; Education Edge and Ceridian Dayforce is a plus

• Excellent organizational skills with particular attention to detail and the ability to prioritize tasks and meet deadlines while managing multiple projects and overseeing client needs simultaneously

• Must possess strong interpersonal, verbal, and written skills; with a pleasant telephone manner and a clear email communication style
• Must be a willing and flexible team player, showing initiative to do what needs to be done to get the job done
• Must be able to accommodate a flexible schedule that includes evenings and weekends; willingness to travel within the local metro area

To apply for this position visit https://www.alvinailey.org/about/job-opportunities, locate the job and click on the apply link and upload one file (accepted formats include .doc, .docx, .txt, or .pdf) that contains the following items:

• Cover letter detailing your interest in this position
• Resume
• Contact information for three professional references

No phone calls please.