Executive Assistant to Executive Director

As one of the preeminent and most beloved dance institutions in the world, Alvin Ailey Dance Foundation is a multi-faceted cultural entity led by the Alvin Ailey American Dance Theater, currently celebrating its 60th anniversary season, and also comprising Ailey II, an acclaimed second company; The Ailey School, an academy providing exceptional dance training; Ailey Arts in Education and Community Programs, serving young people across the country; and the Ailey Extension, dance classes for the public.
 

We are seeking a dedicated team member to join as Executive Assistant to The Executive Director (ED) providing administrative support to ensure the smooth operation and coordination between the ED’s office and various departments. The Executive Assistant will serve as a liaison between the ED and Board of Directors, manage special projects as needed, prepare materials and presentations and facilitate communication between the ED with the staff and external stakeholders.
 

Responsibilities include:

• Assist the ED in the management of his schedule, coordinate meetings, travel, departmental meetings, etc.
• Attend and participate in meetings, activities, and events, take notes and follow-up as needed.
• Work closely with the Board of Directors, providing follow-up on requests for information, reproduction of materials and documentation, the coordination and scheduling of meetings.
• Organize and prioritize large volumes of information, calls and mail; field and answer routine and non-routine questions.
• Handle and process confidential and non-routine information.
• Draft and prepare general correspondence, expense reports, memos, charts, tables, graphs, business plans, presentations, etc.
• Acts as project manager for special projects which may include the planning and coordination of multiple presentations, disseminating information or coordinating company-wide activities.

Skills/Qualifications:

• Attention to detail in composing, typing, proofing materials, establishing priorities, meeting deadlines, coordinating and scheduling meetings and follow-up. Work in a fast-paced environment, with a demonstrated ability to handle multiple competing tasks and demands.
• Exercise significant tact and courtesy, in addition to maintaining confidentiality and constructive relationships, when working with the Board of Directors, staff, public, and other external parties.
• Possess a thorough knowledge of the Microsoft Office Suite of computer applications (e.g., Word, Excel, PowerPoint, and Outlook). Database management a plus.
• Experience in a similar or comparable organization preferred.
• Supervisory experience desirable.

Experience/Education:

• B.A./B.S. required. Masters in Arts Administration a plus.
• Specific interest in dance a plus.

To apply for this position visit https://www.alvinailey.org/about/job-opportunities and click on the apply link and upload one file (accepted formats include .doc, .docx, .txt, or .pdf) that contains the following items:

• Cover letter detailing your interest in this position at Alvin Ailey Dance Foundation, Inc. including salary requirements
• Resume
• Contact information for two references

No phone calls please.